Constitution (WASP) 2017


                         CONSTITUTION  (WASP)

                                      APRIL 2017

1 Name  

The group will be called the Whittlesey Area Street Pride Volunteers.  The group is a voluntary and not for profit organisation.

2 Aims and objectives  

The aims and objectives of the group will be:

  • to carry out environmental enhancements within the Whittlesey area and the surrounding villages of Coates, Eastrea and Pondersbridge
  • to work with new and existing community groups to carry out environmental enhancements
  • to assist with other projects which will positively affect the community of Whittlesey and surrounding villages
  • to ensure a duty of care to all volunteers
  • to ensure that all present and future volunteers receive fair and equal treatment.

The projects undertaken will be discussed by the whole group wherever possible.  All volunteers will be asked for their preference on which areas should be improved.

3 Membership 

Membership is free and is open to anyone in sympathy with and supporting the aims and objectives of the group.

All members will be subject to the regulations of the constitution.

No member shall make any profit from the group or be entitled to any pay or benefit.

4 Officers of the group 

The officers of the group will be:

  • Chair

The Chair will take all meetings and will make final decisions.

   – Vice-Chairperson(s) shall be to:

Deputise for the Chairperson in the duties listed above.

  • Secretary

The Secretary will minute the meetings and issue invitations to subsequent meetings in an appropriate format.  The Secretary will also deal with all relevant correspondence to and from the group.

  • Treasurer

The Treasurer will be in charge of finances, ensure that financial records are kept and prepare annual financial reports.

  • Any other relevant position determined by the group.

Officers will be elected annually at the Annual General Meeting or at the initial meeting of the committee.

All officers will retire each year but will be eligible for re-appointment.

If a vacancy occurs amongst the officers, any new appointment will need to be ratified at the Annual General Meeting.

5 Committee 

All volunteers will automatically become members of the committee.

All members will have the right to vote at any relevant meeting.

There will be no less than 5 committee meetings per year.

The committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the group.

The committee will have powers to appoint sub-committees as necessary and appoint advisers to the committee as necessary to fulfill it’s business.

The committee will be responsible for disciplinary hearings of members who infringe the group’s constitution. The committee will be responsible for taking any action of suspension or discipline following such hearings.

Members wishing to leave the organisation should put this in writing to the Secretary.

6 Finance 

All group monies will be banked in an account administered by the group.

The financial year of the club will end on 31 March of each year.

A statement of annual accounts will be presented by the Treasurer to the group after the end of the financial year.

All monies raised by or funding given to the group will be used to further the aims and objectives of the group, and for no other purpose. 

7 Annual General Meetings 

Notice of the Annual General Meeting (AGM) will be given by the Club Secretary.

Not less than 28 clear days’ notice to be given to all members.

The AGM will receive a report from officers of the Committee and a statement of the audited accounts.

Nominations for officers of the Committee will be sent to the Secretary prior to the AGM.

Elections of officers are to take place at the AGM. All members have the right to vote at the AGM.

The quorum for AGMs will be 25% of the membership. 

The Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM.  Procedures for EGMs will be the same as for the AGM. 

8 Equal opportunites policy & code of practice.

The Whittlesey Area Street Pride Volunteers are committed to a policy that aims to ensure that no volunteer receives less favourable treatment because of race, colour, ethnic or national origin, sex, marital status, family responsibility, disability, sexuality, age or religion.

In doing so, all members are required to comply with all current legislation.

Anyone who feels they have been discriminated against has the right to bring it to the Chair’s attention.

9 Discipline and appeals 

All complaints regarding the behaviour of members should be submitted in writing to the Secretary.

The committee will meet to hear complaints within 28 days of a complaint being lodged. The committee has the power to take appropriate disciplinary action including the termination of membership.

The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 28 days of the hearing.

There will be the right of appeal to the committee following disciplinary action being announced. The committee should consider the appeal within 28 days of the Secretary receiving the appeal.

10 Dissolution 

A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.

In the event of dissolution, any assets of the club that remain will become the property of FENLAND DISTRICT COUNCIL. 

11 Amendments to the constitution 

The constitution will only be changed through agreement by majority vote at an AGM or EGM.
12 Declaration 

WHITTLESEY AREA STREET PRIDE VOLUNTEERS hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.

SIGNED:                                              DATE:



SIGNED:                                              DATE:


Secretary/Witness (committee member)


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